TORREVIEJA, 9th May 2007
Dear property owner:
The purpose of this letter is to inform you of the decisions made at the General Property Owner’s Meeting of Resd. DREAM HILLS, PLAYAS DE ORIHUELA (ALICANTE)
MINUTES OF THE MEETING AND PRESIDENT´S REPORT
LIST OF NON-PAYERS AS OF TODAY 9TH OF MAY
BUDGET AND COMMUNITY FEES FOR 2007-08
This is all for the moment, and, hoping that this information is of use to you, I remain.
Yours truly,
Signed: Ana Rosa Maeso Navarro
Resd. DREAM HILLS
MINUTES NO. 5
TORREVIEJA, 9th May 2007
Minutes of the General Property Owners Meeting of Resd. DREAM HILLS held today at 10.30 am on second call at RESTAURANTE ASTURIAS, being attended by the following property owners both present in person or by proxy:
HOUSES: 5,6,11,17,36,51,52,65,66,72,76,81,84,92,93,99,101,110,152,156,158,159,195,198,218,222,229,231,237,250,257,264,265,266,269,273,290,294,305,306,311,315,317,327,329,334,345,353,371,372,382,388,389,394,398,399,403,406,408,424,4431,436,456,458,468,476,477,479,481,494,495,495,498,513,520,526,528,535,536,541,552,553,559,564,569,570,571,572,580,584,588,615,629,633,645,665,667,670,679,703,708,716,730,746,752,761,807,810,837,838,839,858,859,879,880,885.
HOUSES:
9,51,103,156,217,267,303,306,327,363,436,474,476,482,508,514,520,540,546,558,833,835
HOUSES:
8,10,13,22,23,25,48,49,64,70,73,77,79,83,85,88,90,91,96,100,109,113,140,141,145,146,149,150,153,157,158,163,168,169,175,191,215,216,238,261,262,263,272,287,293,309,310,312,314,319,320,322,323,325,331,339,341,343,350,360,361,381,402,407,413,414,415,430,445,467,374,378,385,390,401,418,419,437,459,473,488,493,497,502,538,542,549,551,556,557,560,562,565,567,568,573,581,586,587,612,631,646,651,660,662,666,677,683,691,692,697,699,702,707,711,712,714,,721,725,729,742,747,748,751,760,765,774,783,785,787,789,791,799,803,805,811,812,822,848,850,851,852,858,860,862,863,867,869,874,878,882,883,884,
AGENDA
FIRST - APPROVAL OF THE MINUTES OF THE PREVIOUS MEETING. PRESIDENT´S REPORT
The meeting began stating that as no disagreeing statement was made within the established time limit, the minutes were accepted as passed and signed in the minutes book, by the President, in compliance with that established in the Horizontal Property Law currently in force.
The President, Mr. STEFAN POKROPPA has prepared a summary report of the occurrences in the Community during this financial year, as well as the problems/achievements experienced in this time. The report was read, and is attached to the minutes.
Richard and Margery Norris (No 81) are now responsible for “LA CASITA” following the resignation of Mrs. LINDA SIMS and have drawn up a breakdown of the activities, as well as the incomes and expenditures, indicating that "LA CASITA" now has a balance of 1,998.41 Euros. The activities undertaken are listed on the notice boards.
SECOND - READING AND APPROVAL, OF THE FINANCIAL STATEMENT FOR THE YEAR 06-07, OUTSTANDING COMMUNITY FEES AND ACTIONS TO BE TAKEN
The financial settlement for the financial year -06-07 was attached to the notification letter, together with details of debtors, which to date has been slightly reduced by 1,655.09 Euros having been collected to date since the settlement, with the debt margin indicated with a “P”.
Although 10,738.95 Euros was owed by debtors at the start of the financial year 06-07, this was quickly reduced to the amount of 3,238.10 Euros, thanks to the continuous claims and judiciary procedures initiated for the collection.
The settlement expenses sent is reviewed, with special emphasis on the income column and the concepts, e.g. the amount of 2,087.35 Euros relates to interest charge on late payments, as well as the final payment from the Owners Community VILLAS DEL DUQUE for the fence located on the boundary between the two housing developments.
It was informed that all approved work has been executed, as well as the repairs required during the year, with the presentation of three quotations where appropriate. The expenses were unanimously approved by all present.
Regarding the debtors, the debtor balances are approved to date, according to the attached list. Those present unanimously agreed to present or continue, where applicable, Judiciary claims for quotes to all those who figure in the aforementioned list. All expenses resulting from the claim (Judicial or Extrajudicial) shall be covered by them, with the President or Administrator authorised to initiate any appropriate legal actions in accordance with Article 21 of the Horizontal Property Act currently in force.
THIRD – RENEWAL OF POSITIONS (COMMUNITY BOARD)
Attached to the notification letter, all owners were sent the agenda, as well as the proposals for the next year, of both Community Presidency candidates following information provided by the two candidates. The votes received via fax or submitted on paper and those by means of a card of the attending owners were counted, and the results were as follows:
Mr. STEFAN POKROPPA (557)
PAPER VOTES 125 PLUS ATTENDEE VOTES 77 TOTAL 202
Mr. CHRISTOPHER Mc. NARY (859)
PAPER VOTES 50 PLUS ATTENDEE VOTES 17 TOTAL 67
BY MAJORITY OF THE ATTENDEES AND REPRESENTED, Mr. STEFAN POKROPPA WAS APPROVED FOR THE POSITION OF PRESIDENT OF THE COMMUNITY FOR THE FINANCIAL YEAR 07-08.
AS IS NORMAL ALL VOTING PAPERS WERE AVAILABLE AT THE MEETING FOR INSPECTION.
The following candidates were approved as committee members:
VICEPRESIDENTS:
Mr. VINCENT JOHN Mc. LEAVY No. 6
Mrs. DIANE CLAY No. 65
Mr. KENNETH FRANN FIGG No. 77
Mr. MAHMOUD AYESH YACOUB AL-KADI No. 93
Mr. JOHN HALTON No. 229
Mrs. TONI O´REILLY No. 615
Mrs. ROBERTS No. 477
Mrs. IRENE KOWALSKI No. 479
Mr. PETER CHARLES HEMMING No. 833
Mr. CHRISTOPHER Mc. NARY No. 859
VOTES WERE CAST WITH THE ABOVE CANDIDATES BEING APPROVED TO MAKE UP THE COMMITTEE FOR THE YEAR 07-08.
PEOPLE RESPONSIBLE FOR « LA CASITA »
RICHARD AND MARGERY NORRIS No. 81
Consultations were made regarding the renewal of the Administration post of the company A. INVERSIONES TORREVIEJA s.l. represented in this meeting by Ana Rosa Maeso Navarro, and who, during this year, has attended all the Committee meetings as requested and, there being no objections or complaints from the floor, the voting was as follows:
VOTES IN FAVOUR OF RETAINING INVERSIONES TORREVIEJA S.L. 78
VOTES AGAINST 0
By majority of the attendees, the Administration position is renewed.
THE BOARD OF PROPERTY OWNERS OF RESD. DREAM HILLS FOR 2007-08 (JUNE 07 – MAY 08) IS NOW OFFICIALLY CONSTITUTED.
FOURTH - READING AND APPROVAL OF THE INCOME AND EXPENDITURE BUDGET FOR THE YEAR 2007-08
A budget had been prepared which considered all the expenses to be subjected to votes, and copies of this were distributed amongst the attendees so that it could be studied. As various contracts and works have not been approved, a lower amount had to be taken into consideration.
As a result of the above, the final budgeted expenditure amount of 120.791,47 EUROS will be reflected in the calculation of the annual quotas/urbanisation fees payable, which are advised in this correspondence. These are calculated according to the coefficient of each house as indicated in the current Law of Horizontal Property, as well as the cost of the new phase mail box doors being re-allocated. The whole Community paid the cost of the doors this year, and this cost must now be paid by the owners of new phase, as was agreed to in the 06 Meeting.
The urbanisation fees will be submitted for collection on the 1st of June, 2007, according to the approved quotas and on an annual basis.
The monthly 1.5% interest charge on late payments will continue from that date.
FIFTH - PRESENTATION AND APPROVAL, IF APPLICABLE, OF THE WORKS AND IMPROVEMENTS OUTLINED IN THE VOTING SHEETS ATTACHED TO THE NOTIFICATION.
I SWIMMING POOLS SERVICE DURING PEAK SEASON
By majority with 98 votes in favour, option 1 was approved which consists of 2 supervisors; one at each pool. The cost, including IVA, amounts to 6,000 Euros (1,200 per month per person).
II NEW RULES FOR THE URBANISATION AND THE SWIMMING POOLS (attached to notification)
The new submitted rules were approved by the majority.
III INSTALLATION OF A CARD READER (SIMILAR TO THAT OF THE SWIMMING POOLS) FOR THE LA CASITA RESTROOM WITH THE OPENING HOURS LIMITED TO SUMMER
This installation was approved by the majority, at a cost of approx. 700 Euros, IVA included.
IV EXTENSION OF THE SWIMMING POOL WALL AREA, KNOCKING DOWN OF WALL, CONSTRUCTION OF A NEW WALL AND FENCE SIMILAR TO THE CURRENT ONE, FLOOR, LAWN, PALM TREES, ETC.
Mr. HEMMING, member of the committee, proposes that the constructor should pay this as it should be included in the Housing Development Project.
Mr. POKROPPA stated that the constructor presented a project in the Town Council designed by the Architects, that was approved, whereby this extension cannot be requested.
By majority, the extension of this area was not passed.
V CONSTRUCTION OF 5 GAUDI STYLE BENCHES – COST 1,500 EUROS, IVA INCLUDED.
There were disagreements as to the ideal location of the benches with the suggestion that they be fitted in the new green area. It was explained that construction in this green area depends on what the Town Council stipulates as this area is a public use area. The constructor shall not decide upon what actions to take until this matter has been decided upon.
By majority, the installation was not passed.
VI EXTENSION OF THE CLEANING CONTRACT FOR THE STREETS - 1,363 EUROS PER MONTH, IVA INCLUDED.
By majority, the extension of the current cleaning contract was passed, with attendees stating they were very satisfied with the service.
VII CONTRACTING A HANDYMAN. To create a position for an individual to work approximately 10 hours a week cleaning the green areas and the skip areas, picking up dog excrement, etc.
By majority, the contracting of a handyman was passed.
VIII RESERVE FUND The cost of living increases by approximately 3% per year and for this reason it would be recommended to increase the reserve fund by 2.5% from the current 5% to 7.5%, considering that the mininum legal obligation is 5%.
A question was raised regarding the current reserve fund, and the answer to this question was that it amounted to 13,812.75 Euros.
The majority agreed to remain with the current 5% reserve fund.
SIXTH – ANY OTHER BUSINESS
.- A suggestion was made for the installation of low consumption light bulbs in the urbanisation street lights. Although there is a high initial cost as these bulbs are more expensive than normal ones, they last a lot longer and consume less electricity. The administration proposes buying a stock of these bulbs which can be stored in la casita or in the swimming pool hut, to reduce costs or to replace bulbs as soon as requiered. An owner also suggested that the street lights may need some minor modification to accept these new bulbs.
.- regarding the parking problem in the roads of the new phase the current owners living in this area do not agree with painting a yellow line, and the administrators proposed using “parking forbidden” signs on both sides of the street, as this has been used in other urbanisations and had been successful. This also was rejected. The owner of house 35 stated that serious problems occurred when cars parked at the driveway exits of each home, as this prevents them from being able to get out causing a great deal of inconvenience. The request is that the vehicle entrance to all driveways be respected.
.- a proposal was made to request from the town council signs indicating the speed on the roundabouts and traffic signs.
.- complaints were raised regarding mail delivery and the confusion created by the new adjacent housing development called dream hills ii. All owners were informed that the name of the development is only for commercial reasons and we must always indicate c/ lagunas de ruidera and the house number.
.- a complaint was raised regarding the community’s payment for the letter box doors of the new phase from the community funds, when, in the previous meeting, it was approved that this would be paid by the corresponding owners as was the case for the first phase.
As this point was dealt with previously, the expense will be included in a separate entry in the budget for the current year, and will be paid by the new phase owners exclusively.
.- one owner stated that the agm invitation letter and voting forms should be sent 3 months in advance, because of postal problems.
It was indicated that the minimum legal period is 15 days and the letters were sent one month in advance. In order to avoid mailing problems. Also the financial information has to be up to date. In order to save postal expenses the president distributed all the letters to mail boxes of the owners living in dream hills.
The following problems were mentioned:
Blown bulb outside house no 329
Repairs needed to the notice boards .
Repairs needed to the electrical box by house no 222
Request the town council to clean the grafitti off the childrens play area
Request to include items in the council owned childrens play area for smaller children and also some form of shading to be included.
With no further business to address, the meeting concluded at 2.10 pm of this day. I, the Secretary of the Meeting, hereby bear witness thereof.
Signed: The Secretary-Administration. Signed: The President