TORREVIEJA APRIL 25 2.006
ORDER OF THE DAY (Agenda)
1º APPROVAL OF THE MINUTES OF THE PREVIOUS MEETING & REPORT OF THE PRESIDENT.
The President welcomed everybody to the Annual General Meeting. Minutes of the previous A.G.M. were approved. There being no objections, the minutes were recorded and signed in the book of Records by the President and Administrator, in accordance with the Law of Horizontal Property.
The Mr. President D. STEFAN POKROPPA presented a report on developments in the Community during the previous year, outlining problems and achievements during this time. A copy of his speech is attached.
Mrs. LINDA SIMS responsible for “La Casita” made a report on income and expenditure from the different activities at La Casita.
REVENUES: MONTHS: JANUARY 05-MAY 05............................................... 1,165.00 EUROS
EXPENSES MONTHS JANUARY 05-MAY 05..................................................... 586.79 EUROS
PROFIT IN FAVOR OF “LA CASITA” YEAR.05-06……......................... 578.21 EUROS
PROFIT PREVIOUS YEAR “LA CASITA” .04-05..................................... 437.95 EUROS
Gerald Mills gave an excellent introduction into the Neighbourhood Watch Scheme.
2º READING AND APPROVAL INCOME & EXPENDITURE FOR THE FINANCIAL UEAR 05-06, DEBTORS AND ACTION TO FOLLOW.
Details of Income & Expenditure for the Year 05/06 had already been circulated with the Agenda. Explanations were given on certain items and the figures were duly approved by those present.
The issue of debtors and debt recovery generated some debate. Many were not aware that there was a debt recovery procedure relating to unpaid urbanisation fees.
In accordance with Article 21 of the Law of Horizontal Property, A.G.M. approval is required before legal redress can commence. This was obtained, so delinquent debt attributable to the last 12 months could now be pursued legally. All delinquent debt attracts an interest charge of 1.5% per month. Some felt that this was too low, however the Administrator advised against raising the charge, stating that it would prejudice our case in court. All costs, Judicial or otherwise, were also claimed from the debtor.
An up to date list of debtors is enclosed. Amounts marked “P” indicate debts paid since the A.G.M.
It was apparent that neither Estate Agents nor Lawyers have advised purchasers, particularly in the new phase, that urbanisation fees are payable!
3º ELECTION OF OFFICERS TO THE COMMUNITY.
Jeffrey Andrews (266) challenged the existing President – Stefan Pokroppa (557) for the position of President stating that he had no confidence in either the President or Administrator.
A ballot was called for and the following votes were recorded.
VOTES IN FAVOR OF JEFFREY ANDREWS 71
VOTES IN FAVOR OF STEFAN POKROPPA 115
AFTER SECURING THE MAJORITY VOTE, STEFAN POKROPPA WAS ELECTED TO CONTINUE AS PRESIDENT OF DREAM HILLS COMMUNITY FOR THE COMING YEAR 06/07.
VICE-PRESIDENTS (Committee Members):
- JOHN HALTON Nº 229
- JEFFEY THOMAS JAMES ANDREWS Nº 266
- MRS. MAG HARRIS Nº 269
- MRS. LINDA SIMS Nº 303 TAKEN CHARGE OF THE HOUSE
- CHRISTOPHER MC. NARY Nº 859
- MRS. TID CLIFFORD Nº 586
- MRS. ANGELA CRESWELL Nº 32
- PETER HEMMING Nº 833
THE ABOVE CANDIDATES WERE APPROVED AS COMMITTEE MEMBERS FOR THE YEAR06/07.
It was agreed at the meeting that an owner from the new phase be co-opted to the committee. At the end of the meeting, MR. PETER FRASER No.660 made himself known, volunteered and was accordingly co-opted.
MRS. PAMELA MCKINSTRY No.584 was elected as SECRETARY.
Prior to the ELECTION OF ADMINISTRATOR, the President read out a list of duties of the Administrator - the company A.F. INVERSIONES TORREVIEJA S.L. represented at the meeting by Ana Rosa Maeso Navarro. Stefan also read out a list of Administration Fees which were being charged to neighbouring urbanisations. Calculated on the basis of per dwelling per month but not including I.V.A., these ranged from 2.17 Euro to 4.08 Euro. The charge to Dream Hills is 2.02 Euro per dwelling per month.
CHRISTOPHER MC.NARY handed to the President a letter written by AECU which also detailed the functions of an Administrator and outlined a charge of approx 3.40 Euro per dwelling per month.
On the matter of re-electing the ADMINISTRATOR, there were 100 votes in favour of retaining INVERSIONES TORREVIEJA with 55 votes against.
Accordingly INVERSIONES TORREVEIJA were confirmed as Administrator for the year 06/07.
The above described constitute the elected Officers for DREAM HILLS for the year 06/07.
4º DISCUSSION & DECISIONS ON AGENDA ITEMS:
Prior to proceeding with the Agenda, Stefan outlined the Community Fee charges being paid by eight well known urbanisations in the area. These ranged from 156 Euro to 540 Euro, the average being 240 Euro. Some urbanisations also have additional assessments to these fees. He also explained that an urbanisation without investment would become stagnant and dilapidated.
A) SECURITY GUARDS FOR THE PERIOD JUNE 15TH TO AUGUST 31ST – EURO 21,437.
Some owners felt that the budget amount seemed excessive compared to last year. It was pointed out that this was a budget figure of 10 Euro per guard per hour – which is what a reputable company would charge. Although not pointed out at the meeting, last year the guards worked from 23.00 until 06.00. This year additional coverage of 8 hours per day was proposed which would be reflected in the higher costs.
There was a view, commonly held, that the security guards were mainly for the benefit of holiday makers – the owner/residents being much more aware of good security practices.
THE MAJORITY OF THE MEETING REJECTED THE PROPOSAL FOR SECURITY GUARDS.
B) ADDITIONAL SECURITY COVERAGE – 120 RANDOM DAYS.
OR
ADDITIONAL SECURITY COVERAGE - 30 RANDOM DAYS.
BOTH OF THESE PROPOSALS WERE REJECTED BY THE MAJORITY PRESENT.
C) APPROVAL FOR ONE LIFE-GUARD FOR 6 HOURS DAILY FROM JUNE 15TH TO AUGUST 31ST.
The guard would cover both pools daily between the hours of 11.00 to 17.00 – Euro 3,904.
THIS PROPOSAL WAS ACCEPTED AND LATER , IN “ANY OTHER BUSINESS”, IT WAS AGREED AND ACCEPTED BY A MAJORITY AT THE MEETING TO EXTEND THE LIFE-GUARD COVERAGE TO 21.00 DAILY FROM JUNE 15TH TO AUGUST 31ST.
D) APPROVAL FOR INSTALLATION OF ONE PORTABLE W.C. BETWEEN POOLS FOR THREE MONTHS THIS SUMMER - 435 EURO
THIS PROPOSAL WAS ACCEPTED BY THE MAJORITY OF THE OWNERS PRESENT.
E) DECISION TO BE MADE ON OFFER BY DEVELOPER (BEFORE SEEKING CITY HALL APPROVAL) CHOICE TO BE MADE FROM SWIMMING POOL, TENNIS COURT, CHILDREN’S PLAY AREA, BALL-GAME AREA OR ENHANCED GREEN/GARDEN AREA.
After a general discussion on the merits of each suggestion, it was pointed-out to the meeting that any decision taken by the meeting would require the subsequent approval of both the Developer and City Hall.
THE MAJORITY AT THE MEETING VOTED FOR THE ENHANCED GREEN/GARDEN AREA.
(It was further proposed and agreed in “any other business” that this area be fenced and that dogs be forbidden from the area.)
F) APPROVAL TO CHANGE DOORS TO EXISTING MAILBOXES – EURO 6,490.
THIS PROPOSAL WAS REJECTED BY THE MAJORITY OF OWNERS PRESENT.
F) (CONTINUED) APPROVAL TO REPLACE EXISTING LOCK ONLY – EURO 1,165 PLUS KEYS.
THIS PROPOSAL WAS ACCEPTED BY THE MAJORITY OF OWNERS PRESENT.
G) APPROVAL FOR MAIL-BOX DOORS & LOCKS IN NEW PHASE – EURO 1,496 PLUS KEYS.
THIS PROPOSAL WAS REJECTED BY THE MAJORITY OF OWNERS PRESENT.
(The Administrator and President stated that they would try to meet with the owners of the new phase this Summer and hopefully agree an arrangement whereby new doors with locks were installed for the mail-boxes in their area – the cost to be borne solely by the new phase.)
H) APPROVAL TO INCREASE ANNUAL CONTRIBUTION TO RESERVE FUND FROM 5% (MINIMUM LEGAL REQUIREMENT) TO EITHER 7.5% OR 10%.
THE MEETING REJECTED THE PROPOSED INCREASES AND VOTED BY A MAJORITY FOR THE CONTRIBUTION TO REMAIN AT 5%, THIS CONTRIBUTION TO BE PLACED IN AN INTEREST BEARING ACCOUNT.
I) APPROVAL TO CHANGE THE COLLECTION OF THE COMMUNITY CHARGE FROM SIX-MONTHLY TO ANNUALLY.
The President informed the meeting that there was a marked tendency among many owners to delay the payment of their fees until they, or their guests, required access to the pools. The charging of a fee once annually would, hopefully, negate this. It would also help our cash-flow. The new annual charge would commence in June /06.
THE PROPOSAL WAS APPROVED BY THE MAJORITY OF OWNERS.
J) APPROVAL TO FORM AN “ENVIRONMENTAL SUB-COMMITTEE”
This was proposed by CHRIS MCNARY (859) who advised that it would benefit the community.
THE MAJORITY OF THOSE PRESENT APPROVED THE PROPOSAL, THE MEMBERS OF THE SUB-COMMITTEE TO BE DETERMINED AT A LATER STAGE.
5º READING AND APPROVAL OF THE ANNUAL BUDGET OF INCOME AND EXPENSES FOR THE FINANCIAL YEAR 06/07
Before calculating the proposed expenditure for the coming year it was agreed by the meeting that the remuneration to the Administrator continue on a pro-rata basis to include the new phase.
However a proposal by the Administrator to increase the President’s remuneration by 2 Euro or 1 Euro was rejected by the majority. The President’s remuneration would continue at the rate of 10 Euro per dwelling per annum.
Taking into account the decisions made in the Agenda the proposed expenditure budget for the coming year was agreed at Euro 115,958.47. This would be apportioned out in respect of the different properties in accordance with the Law of Horizontal Property and advised to the relevant owners.
6) ANY OTHER BUSINESS.
- The meeting approved the extension of the Pool-guard’s attendance to 21.00 and the subsequent increase in costs.
- It was agreed that the proposed Green Area be fenced and gated and that dogs be banned from the relevant green area. Of course it is not known at this stage whether the City Hall would agree to the fencing.
- The green areas outside the pool enclosures have still not been adopted by the City Hall. The urbanisation is not responsible for their upkeep at this stage.
- The Petanca courts, which were now in regular use, need top-dressing and compacting.
- The matter of the raised and gated walls in the cul-de-sacs were discussed, with the President and Administrator clarifying the legal position. Although the issues were discussed at length, no agreement was reached and no motion or proposal was put forward. Accordingly, at this stage it was felt that it would be prudent to “let sleeping dogs lie”.
At this stage most of the owners had left the meeting and as there were no further requests from the floor the meeting ended at 17.45 hrs.
Secretary-Administrator. President