OWNERS COMMUNITY DREAM HILLS
MEETING OF COMMITTEE 31/8/07
Meeting in “LA CASITA“ at 10 a.m. with the following members of the committee present - the president STEFAN POKROPPA opened the meeting.
| Nº 229 Mr. JOHN HALTON Nº 833 Mr. PETER HEMMING Nº 65 Mrs. DIANE CLAY Nº 6 Mrs. SILVIA Mc. LEAVY |
Nº 479 Mrs. IRENE KOWALSKI Nº 859 Mr. CHRIS Mc. NARY Nº 615 Mrs. TONI O`REILLY Nº 93 Mr. MAHMOUD AL-KADI |
Prior to the meeting the committee was addressed by three residents.
Before the meeting started Mr. JOHN KERR (495) asked for permission to read a letter from a number of residents which related to the article in the newspaper “The Leader” and it also expressed that the conflicts existing between the committee members for personal motives were not helping to solve the problems of the community. The letter and the response of the President is attached to these minutes.
Mr. KOWALSKI (479) proposed to plant more trees in the green areas.
Mr. O´Reilly (615) mentioned that he had a conversation with the President in relation to certain deficiencies about the job he was doing as supervisor of the Swimming Pool and that he taped this conversation.
After these comments these residents left the Casita and the meeting commenced.
1º Minutes of the previous meeting
The members of the committee were receiving copies of the minutes of the previous meeting. The President indicates that he has received several points to include in the agenda of this meeting from Mr. Christopher McNary (859) and that many of these points were already discussed in previous meetings. The President suggested that in future members should provide him with the points they wish to discuss and if these are important and have not been dealt with previously, they will get included in the agenda for the next meeting.
Mr. Peter Hemming (833) mentioned that he already ordered a security door for the entrance of the Casita with a quote of 350 €. Several members of the committee expressed their disapproval for not getting more quotes and for acting without consulting the committee. The Administration received a quote for a security door from the company Cerrajeria Carlos for the cost of 300 €. Finally the committee accepted the fact that the doors are already ordered and Peter will arrange the installation.
2º Article in the newspaper The Leader
In this newspaper an article about the Urbanisation Dream Hills was published 14 August 2007 in which Mrs. Toni O´Reilly (615) made bad statements about the Urbanisation and was criticising the community property, which was not in the interest of the residents. It was proposed by the members of the committee not to give any interviews to the press without first consulting with the committee.
Shortly after publication of the article, the President wrote a letter to the editor in defence of the Urbanisation with the hope they would publish it. They did not publish it. The Presidents letter was posted on the message boards of our urbanisation and also on the message board of the website of Dream Hills. At this stage the article already created a lot of messages on the board. The message board in general was discussed and Silvia McLeavy mentioned that she was not very happy about the messages which are getting published on the board. All the committee members were agreeing with her and the general opinion was that a lot of messages are giving misleading information and this is creating a lot of harm amongst the residents of Dream Hills. It was proposed to ask Pat Farnaby to close the message board and also to inform the neighbours that the website is not the official voice of the urbanisation. This came to a vote with the result of 7 votes in favour and 1 (Chris McNary 859) against (the President not voting) to ask Pat Farnaby to close down the message board (not the website).
The President informed the committee that some time ago a message appeared on the message board of the website of the Urbanisation in which it was accused that the election of the President at the AGM was manipulated. At the same time certain accusations against Mr. Mahmoud Al-Kali (93) were expressed on the message board. The President and the Administrator received legal advice and after an investigation they could identify the person who is responsible for the message and there is now the possibility of suing the individual for slander and compensation for damages.
3º Petition from several neighbours to exclude Toni O´Reilly from the committee
The President received several written complaints about the behaviour of Toni O´Reilly and also a petition was signed from several residents in the new phase asking to exclude her from the committee. These neighbours do not want her in the position as Vice-President and representing their interests in the community stating that bad manners and her misbehaviour is a bad example for all. Before it came to a vote to exclude her from the committee, it was proposed that she should not be present at that time. A vote took place if she should stay in the Casita for the vote or not.
Votes in favour that she stays in the Casita 5 - Votes in favour that she leaves the Casita 4
Tony O´Reilly stayed in the Casita and after several possibilities were considered from the members of the committee with the intention to solve this problem it was put to a vote with the result that 3 members were voting in favour to exclude her from the committee, 4 against and 1 undecided.
The other members of the committee will start to represent the new phase with the intention to avoid problems amongst the residents.
The meeting went on with the agenda which was suggested by Mr. Christopher McNary (859)
1º Audit
Mr. McNary informed that he already applied for a quote from an independent auditor for reviewing the financial accounts of the community and he is convinced he will get an offer in 2 weeks.
Once again the Administration offered copies of all the financial records of incoming and outgoing payments of the community, also the bank statements, giving the committee the opportunity to check the financial accounts of the urbanisation.
At the same way all the members of the committee were given a new list of debtors from the day 30 August 2007 with the sum of (details removed) Euros outstanding. Since the last meeting of the committee there was a sum of (details removed- but approx 20% of initial outstanding sum) reduced from the total amount owed to the community.
Cards will be prepared to give to the outstanding debtors a short note detailing the amount that they owe in community charge. These cards will also have a bank draft form on it which will make it easier for the debtors to pay their debt. This way they only have to fill out the form and then it can be handed to the President, Vice-Presidents or directly to the Administrator.
Other points were not discussed because they were already discussed in previous meetings.
Any other business:
- A quote will be obtained for 2 remote controlled automatic barrels for the new phase.
- The possibility will be considered to put the statutes of the community which are written down in our title deeds into the message boards of the community.
- The admin will apply once again for the 2 post boxes for outgoing mail which the post office already promised to install.
The next meeting will be called by the President and he asked the members of the committee for suggested items to be put on the agenda for the next meeting.
And without any other business to deal with, the meeting was closed at 12.15 hours today.
Fdo. ANA ROSA MAESO Fdo. STEFAN PROKOPPA