OWNERS COMMUNITY DREAM HILLS
MEETING OF COMMITTEE 13/7/07
Meeting in “LA CASITA“ at 9 a.m. with the following members of the committee present - the president STEFAN POKROPPA opened the meeting.
| Nº 229 Mr. JOHN HALTON Nº 833 Mr. PETER HEMMING Nº 65 Mrs. DIANE CLAY Nº 6 Mrs. SILVIA Mc. LEAVY |
Nº 479 Mrs. IRENE KOWALSKI Nº 859 Mr. CHRIS Mc. NARY Nº 615 Mrs. TONI O`REILLY Nº 93 Mr. MAHMOUD AL-KADI |
Before the meeting started Chris Mc. Nary asked who is doing the minutes. It was explained that, as in previous meetings, the minutes were done by Mrs. Ana Rosa Maeso in Spanish and afterwards translated into English by the President. Mrs. Diane Clay considered it would be better to do the minutes in English and to compare them afterwards with the Spanish version, in this way she is taking over the function as secretary for the meeting.
1º REVIEW OF CLEANER – HANDYMAN
| It is expressed unanimously by the members of the committee that Mr. David Wood is doing an excellent job and his performance is saving the community money. An account has be opened in the TORREAGUAS shop, a store specializing in plumbing and we will try to open an account in the store FERRETERIA LA FLORIDA, as this would be very convenient for buying small amounts of materials (paint, nails, screws, tools etc.) |
Action - Ana Rosa |
| Mr. MAHMOUD noted that one set of steps in the top pool were not properly secure and the edges around the pool are very rough resulting in some minor injuries. Equally it was agreed with majority vote with one vote against to install steps in the children pool areas with an approximate cost of 300 Euros. The shower heads will be renewed which was agreed unanimously. |
Action - Peter to talk to David |
2º REVIEW POOL SUPERVISORS
A letter from an owner was read who uses the pools daily which stated that on several occasions it was observed that cigarette ends, bottles and rubbish was found in the garden area of the pools. It was explained that this can happen during the nights.
The committee considers that the supervisors of the pools should clean the area after they finish their shift.
The possibility to forbid smoking in the pool areas was presented to the committee. This administration informed the committee that according to the law in Spain it is allowed to smoke in open places. What may be possible to do is to create a special area inside each pool area especially designed for smoking purposes.
A vote took place and the majority agreed to forbid smoking inside the pool areas, the signs of the pool rules will be adjusted. - (After numerous objections, this decision was later vetoed by the president.)
| The pool signs were discussed and it was felt that they needed replacing as they had faded. |
Action - Ana Rosa |
A lack of respect for the rules was shown by some of the pool users but it was concluded that some people will habitually ignore the rules and the pool supervisors should remind pool users as appropriate.
Each committee member was consulted about the performance of the pool supervisors with the following result:
John Halton 229 – Considers they doing a proper service
Pete Hemming 833 - Is not using the pools
Chris McNary 859 - Is not using the pools
Silvia McLeavy 6 – Heard comments about not fulfilling the given timetable of the work shift of Mr. Mahmoud Al Kali
Tony O´Reilly 614 – Has complaints about not fulfilling the given timetable from 11h to 21h with one hour lunch break from 14h to 15h of Mr. Mahmoud Al Kali.
Diana Clay 65 – Also heard complaints about not fulfilling the timetable and for irregular use of the casita.
Irene Kowalski 479 – Has no complaints about the service and considers that the signs of the swimming pool rules should be renewed. This was agreed unanimously.
In general the impression about Mr. CHRISTOPHER O´REILLY is satisfactory, not so about Mr. MAHMOUD AL KALI after receiving some complaints. Nevertheless the President considers that complaints would have to be put in writing to the committee before they can be acted on.
| The swipe card system requires immediate updating by the swimming pool S.C. System from Mr. Pedro who activates and de-activates the swipe cards according to payment or non-payment of community charge. Mrs. Ana Rosa will request him to do the activation and deactivation of the cards as quickly as possible. |
Action - Ana Rosa |
3º LIST OF DEPTORS
The members of the committee received a list of today’s debtors with details of the amount owed which totals 35.144,01 Euros including the old debts and the debts of the quotes of 07-08 which were recently paid.
A letter from a neighbor was read in which he required to know what action was being taken against debts especially those outstanding for several years.
It is explained that AGM approval is required before taking any debtors to court. The court process starts with a certificated letter (Burofax) informing the owner about the owed money. Unfortunately this process is not as quick as we would like to have it. It can take months (often more than a year) especially if the owners are not picking up the certificated letter from the court. Ana Rosa confirmed that the appropriate legal action was being taken against homeowners who have debts of more than one year and that the matter is reviewed regularly and the committee kept informed.
Concerning the debts on the unsold properties the committee was informed that Torrevisa pay every three months, which means that they will pay in September.
4º ANY OTHER BUSINESS
| It is proposed to forbid the access of bicycles into the pool areas. |
6 votes in favour to forbid it - against 2 |
| It is proposed to modify the doors of the message board at the casita to gain more space and make it easier to place messages. |
Action – Ana Rosa |
| It is proposed to install a security door in front of the casita door with an approximate cost of 350 euros, the committee will get 3 quotes to do the job. The installation was approved unanimously. |
Action - Peter |
| Also it is informed that the plastic chairs in la casita do not fulfill the norms of rulings for public use. For this reason they should be replaced with metal ones and the cost of these will be covered by the casita fund. |
Action – Peter |
| Also it was discussed to install barbed-wire on the roof of the casita to forbid children to climb on it because there are already cracks on the ceiling which may have been caused by the children climbing on the roof. Quotes will be obtained. |
Action – Peter |
| The town hall will be informed about the street light problem in front of property 416 which has not worked in a long time. |
Action – Stefan Ana Rosa |
| Muñoz Espinosa, electricians, to look into the light problem in the area of houses 859-874. |
Action – Stefan Ana Rosa |
| The rubbish company colsur will be informed not to place garden rubbish into the bins. It was observed that their workers are doing this and for that reason there is not sufficient space for other rubbish in them. |
Action – Stefan Ana Rosa |
| Some residents have complained that the street cleaners of the community are not doing a proper job. In the last agm people unanimously agreed that the cleaners were doing a good job. Nevertheless the timetable of service seems to have changed and we will consult for details. (Stefan consulted with the cleaning company and they reported that they clean Tuesday and Friday between 6 hrs and 13 hrs). |
Action – Stefan Ana Rosa |
| It will be reported to the administrator of Via Park III and V and also to the town hall about the rubbish which is accumulating in their areas including broken glasses which is representing a danger to neighbors. Although this area is not our responsibility. Ana Rosa will write to the Via Park V administrator and the town hall. |
Action – Ana Rosa |
Complaints about noisy neighbors should be dealt with inside the community. The administration propose that they should provide the house numbers in order to send them a letter, if appropriate, telling them about the misbehaviour and to encourage a change of their behaviour. Nevertheless if it is after 24h it is recommended to call the police.
It was asked if details of a job description for the members of the committee are existing. Stefan indicates that this is not easy to describe what the duties and functions of the members are. Nevertheless it is possible to summarise in the following way: informing the president of anomalies which are observed in the community or closed areas, giving recommendations for the better function and working of the community, assisting their neighbors with urbanisation problems, attending the meetings of the committee for neighbors areas, communicating back to the neighbors and to vote on certain decisions.
| For better identification reasons every member will get an id card with picture. passport photos to be supplied to Stefan for this purpose. |
Action – All |
It was asked how the invoices of the community costs are paid, it was informed that this is done by cheques which need two signatures the president and administrator.
| It is suggested by one member of the committee to have an independent audit of the economic situation before the next AGM. Stefan indicated that this is expensive and has to be approved at an AGM. Nevertheless quotes for an audit can be obtained. |
Action – All |
Mrs. Ana Rosa Maeso (Administration) again offered to provide copies of all the documentations of the community, incomes, bills, bank movements for the committee without any costs in order that every one can do verifications and checks. This was also advised and available at the AGM.
Excusing himself at 10.40 h Stefan (President) has to leave the meeting, he already had another appointment which he could not delay, offering to continue the meeting Sunday 15 july or the Friday 20 july. This was rejected by one member of the committee. Mrs. Ana Rosa Maeso (Admin) stayed on in the meeting doing the minutes in Spanish the committee discussing other topics of interest without taking decisions or votes respectively.
It is asked again about the green area between the old phase and the bungalows and the finalization of the garden in that area. This already had been asked to the town hall and also to Torrevisa. Ana Rosa is still awaiting a response.
Sun umbrellas have been requested in the children play area from the town hall and if they do not provide them then the community will install some at their cost. Sun umbrellas within the pool area are being repaired.
| There were some complaints about the cleaning service (maintenance) of the pools and Mr. Mahmoud proposed having confirmation sheets about completed work from the maintenance contractors which would be signed to secure the right service. |
Action – Mahmoud |
The illegal wall between the houses 65-66 has been removed. This wall stopped the movement between Dream Hills I and Dream Hills II and it is proposed that Stefan finds out if the demolition was done by the town hall and to ask the officials about the possibility to place some bollards in that part. The president was not present at the part of the meeting. There have been many confrontational exchanges over these illegal walls and the President has no intention of requesting bollards to be placed there.
The next committee meeting was agreed for Friday 31 August at 10 a.m. in the casita.
And without any other business to deal with, the meeting was closed at 11.50 hours today.
Fdo. ANA ROSA MAESO Fdo. STEFAN PROKOPPA