Minutes of Committee Meeting 07.04.2008 at 15:00 hours

Present: John Sinclair John Halton John Kerr Peter Hemming Mahmoud Al-Kadi

Chris McNary Irene Kowalski Toni O´Reilly Administrator Ana Rosa President Stefan Pokroppa

Also present were the following observers – Bill McKinstry, Tid Clifford, Lowri & Colin Armstrong, David Woodcock and Chris O’Reilly.

            As the meeting was due to begin Mahmoud Al-Kadi began to set up a video camera. This was not appreciated by all those present. A vote was taken and it was decided that the meeting would not be videoed.

            There was some discussion as to whether John Sinclair should chair the meeting. At a vote it was agreed he should chair.

            The main purpose of the agenda was to set up the agenda for the AGM to be held at the Restaurante Punta Prima on 28^th of May 2008.

            There was quite a lot of discussion on the main items but I feel that I have reasonably summed up everything that was said. The decisions were as follows:

I.                    Mahmoud Al-Kadi and Chris McNary suggested some concerns on the voting procedures at the AGM. It was agreed that a voting box would be provided at the meeting.  (President’s note: A voting box will be placed at the registration desk for those who want to vote privately for their selection of President.  This is not obligatory and owners can still cast their vote for their choice of president during the open meeting instead, if they so wish.). Those standing for president this year are as follows: Mahmoud Al-Kadi, Chris O´Reilly, Maribel Morales. Stefan is not going to stand for re-election.  Owners voting by proxy will now be able to use the proxy vote to retain (or not) the administrators for a further 12 months.

II.                 There was some discussion on paying for security guards throughout the year. The main worry was the cost and whether it was necessary. Further to security guards was the question of pool attendants during the summer. The discussion centered on actual dates that they should be employed. This will be put on the AGM Agenda.

III.               It was suggested that the elections for president and administrator should be held immediately after their annual reports and that be followed by the election of the committee. There was also a suggestion that the gratuity should not be paid to the new president and this be reviewed annually.

IV.                It was proposed and agreed that the committee could be reduced to the president and six vice presidents/committee members.

V.                  It was proposed that an Audit of Accounts be commissioned. There was some discussion to see if this was necessary. It can be put to the AGM.

VI.                Everyone agreed that the handyman is doing an excellent job and his hours should be increased to 15.

VII.             The introduction of Gaudi style benches for the pool areas was again raised.

VIII.           Mention was made of the collection of debts and Ana Rosa´s success in this area was appreciated.

IX.                The community will hopefully be giving some money to Neighbourhood Watch for their running costs. 500 Euros was agreed.

X.                  There will be a financial report on the Casita at the AGM. (At this stage Mahmoud Al-Kadi asked to scotch the rumors that he intends to use the casita as his office).

XI.                It was agreed that the committee should meet once a month. John Kerr asked for copies of the minutes in Spanish for some of his neighbours.

XII.             There was a suggestion that the pools should be paved to cut the cost of maintaining the grass. Many people thought this could make the pool areas more dangerous for children. There were supplementary discussions on gardening and water costs.

Any other business

Throughout the course of the meeting there were discussions on matters that were not for inclusion in the AGM

1.)    Mahmoud circulated a letter that he had written to the town hall concerning traffic and street lighting and dog mess.

2.)    The Correos still haven´t provided the two post boxes they promised.

3.)    Stefan has a copy of the Telefonica keys. It may be an idea to give out keys to all the committee as apparently Telefonica workers arrive often without keys.

4.)    The committee already have copy keys for the lighting.

The meeting closed at 17:40 hours.  (JS)